> For the complete documentation index, see [llms.txt](https://docs.rapport.tech/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rapport.tech/start-here/quick-start-guide/organize.md).

# Organize

When you open Presentation Room on the device designated as the Organizer, your initial step is to tap the **Organize** button. Doing so connects your device to the server, automatically creating what we call a *Common Group*. This group serves as the central hub for your meeting, allowing Participants to easily connect and engage without the need for manual setup or invite codes.

<figure><img src="/files/Qww2fo71nTQETJeasGee" alt=""><figcaption><p>Tip: Tap on group's title to show action menu</p></figcaption></figure>

### Adding Presentation Documents

While the Organizer role has many features, your first task is to add the presentation document to the Common Group. To do this, tap the **Documents** button to view the group's current presentation assets. Since it will be empty initially, tap **Add More Documents...** to see a list of shareable documents available on the server. Select the ones you want and tap **Add Selected** to add them to the Common Group.

<figure><img src="/files/aySbo0LMvJxYHI0mMoxw" alt=""><figcaption><p>Tip: To preview a document, tap the Info button.</p></figcaption></figure>

{% hint style="danger" %}
On our cloud server, there is only one test document available: "Welcome.pdf" To add your own documents, you'll need to run an on-premises, fully functional demo server on your Mac. To request one, simply email us at <mail@rapport.tech>.
{% endhint %}

As soon as you add the presentation document to the Common Group, it syncs across all Participants. This ensures that anyone new who joins is also up-to-date and ready for the presentation.


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